Five Ways To Choose The Right Printer To Meet Your Needs

The average office worker consumes about 50kg of paper per year. That’s almost 10,000 sheets of A4-sized paper. It is safe to assume that most of this paper originates in the printers at work.

What can you do to ensure that your printer for business is the best one to suit your needs? There are a variety of choices available, and you could be paying more for features your business doesn’t really need.

You’ll need to know the details of what is being printed in your office before you begin your investigation. It also includes the amount that printing is taking place, whether you need extra features and the ongoing cost of consumables, for example, printer toner.

The process of selecting the ideal business printer is simple and quick. We’re able to find the ideal printer for your office with a little help from you as well as some reviews from our customers.

Tip 1: Evaluate your printing needs first

Avoid delving into a catalogue or online store before you answer a few simple questions. The questions you ask can be answered by you, however it could be necessary to ask other employees at work to obtain precise answers.

Tip 2: Think about a multifunction printer

If your needs analysis for printing has shown that your office requires scanners or faxes, a multifunction device may be the best choice. Multifunction printers come with laser printers and come with flatbed scanners or sheetfed ones (good for high volumes of document scanning). A lot of models come with the ability to fax.

If you need to scan photos, documents, or handwritten notes, a multifunction printer with the capability of scanning is the best choice.

Tip 3: Consider paper handling requirements

Printers can generally manage paper up to A4 in size. You will need to check the specifications of your printer when you plan to print in A3. Also, take into consideration whether you will need to print on thicker (higher gsm) paper, labels or envelopes. Also, consider in the event that you require an additional layer to modular paper for various handling needs.

In a busy workplace where printing is frequent, no one has the time to refill the printer’s supply of paper, so look out for a printer with sufficient capacity for handling paper.

Duplex printing, commonly known as double-sided printing is a crucial printing feature that will help your office save time and money. Duplex printing could save your office 30 to 50% of the cost of paper and lower your storage needs. A machine that is capable of automated duplex printing is a great option, since manual double-sided printing could take too much time and can be cumbersome. Duplex printing is also a way to cut costs by using less paper.

Tip 4 - Research the colour, resolution and speed claims

The most effective way to evaluate the speed, resolution, and colour claims is to look into the specifications. The official website of a reputable printer vendor will let you compare specs side-by-side and make it simple to get a clear overview. You will also be able to check out details like security features, warranty information and print time.

Look out for printers that are compliant with international standards, such as the ISO 9001 quality standard or ISO 14001 environment standard. The most reliable business printers are also likely to have been awarded for their reliability design or being environmentally friendly.

Tip 5 - Weigh up the network printing

A group of mobile-friendly or network printers could be connected to each other simultaneously. The connection does not have to be made physically. Instead, printers can be connected wirelessly. This lets you print from your mobile device. Printers that are networked are the ideal method to meet the requirements of multiple employees in the office.

One drawback to printing on a printer that is network-connected is that multiple users trying to access the printer at once can delay printing tasks. If your workplace prints frequently, it might be worthwhile to consider several printers.

7 Tips On Choosing The Right Printer For Small Companies

Are you trying to find the ideal printer for your small company but aren’t sure what to look for? If so, we are here to give you the best tips for buying a printer to help you purchase the best printer to meet your needs as a business.

You need printing capabilities from a printer and mail documents to your business. Continue reading to discover our top suggestions for buying printers.

1. Check out the cost in general and the cost of the sticker

Don’t pick the most affordable printer that has the highest sticker price when you are looking at printers. It is important to remember that the cheapest sticker price isn’t always the most affordable option.

It is essential to evaluate the costs of the printer with its consumables if a printer is sold at a bargain price. If you discover a printer that is really inexpensive, it could be due to the fact that consumables are expensive.

This means that you’ll end up paying more in the end. Before purchasing a printer, make sure you research the cost of toner and ink before you purchase one. This will help to avoid surprises on your budget in the future.

2. Find the right printer for your office

Make sure you do your homework before you go to a printer shop to make a purchase. This research is easy and can be done at the convenience of your office.

Before buying, consider how many documents you and your company will be printing a day. Do you need a handful or hundreds?

A desktop printer is an excellent choice if you only plan to print a few pages per day. You can choose between one main machine or multiple desktop printers in case your office is busy.

When you are shopping around, be sure to think about the speed and capacity. If you have many users using the same machine and the volume of printing work, you must invest in multiple machines.

3. Paper Handling

When shopping for a printer, you should consider your business’ daily operations. If your business requires a special or specific type of paper, the printer must be able to accommodate what your business needs.

Items like postcards, envelopes, labels, and other thick media could require printers that are compatible with the paper and the format of printing. Also, you should consider if it’s beneficial to have a printer which can staple and collate. They can be a time saver.

Also, consider if you’d prefer a printer that has 2 sided printing capabilities. It’s a wise move for business that can help you save cash and paper.

4. Black White Color:

When shopping for printers, it is important to be aware of whether you require printing in color. This is among the most crucial decisions you be required to make prior to choosing a printer for your small-scale business.

The majority of office printing is the black and white color, making laser printers extremely well-known. These printers are more efficient and cost-effective than the color-inkjet models.

If you’re planning on printing colored graphs or artwork, you need to consider printing with an inkjet printer. Inkjets provide great color quality. Laser printers are an excellent choice if you are looking for a budget-friendly color printer. Peek authentic website for more helpful hints about printer for commercial use.

5. Comparison of Multifunction vs Single Function

Printers of today are capable of doing more than older models. Your printer can now connect to wi-fi and scan or print, as well as email, copy, and send emails. This allows you to perform most business or office functions using one device. These multifunction printers also include USB ports, which let users to print and send emails directly from your files.

A multifunction printer could be too complex for your company. You could opt for an all-purpose printer. A printer with a single function is perfect for those who don’t require all the bells and bells. A single-function printer will last longer and it won’t cost you additional money to buy features that you don’t need.

6. Consider What It Will Cost to Repair the Printer

Another tip for printer shopping is to think about what it will cost you in the event that the printer were to break. When you look at these costs, you can plan ahead and be prepared for the wear and tear that you’re likely to experience on your printer.

Some printer components can be as expensive as the price the price you paid for the whole unit. This is especially true when you’re planning to purchase more quality printers.

7. Read Reviews

Before you purchase a printer, it is recommended to read reviews. These reviews will allow you to know whether the printer functions well and if the price of consumables is worth the cost. You can also look up what other users have to say when they aren’t happy with the printer model.